Preliminary Agenda
==================

1. VISTA status and planned activities (TSz)
   (intervention 24.04-5.05.2010)

2. VISTA Relevant PPRS Summary (VDI) and operational
issues, including:
- keyword CRVAL1,2=0 issue
- night reports not available in DB

3. Progress of the surveys: 
-- Execution times & survey completion (AI 2009-01)
-- Compariosn of the current progress with the baseline
simulaiton (AI 2009-14, AI 2010-03)

4. Photometric zeropoints from science frames (several 
related tickets; WHu, VDI)

5. QC monitoring scoring of opslogs values (finally 
operational!)

6. Re-processing of VISTA data by CASU (JLe)

7. Feedback from the PIs

8. Action Items review

9. Others

10. Date of the next meeting (May 21 or 28, 2010)


* * *

Active action items
===================

*

AI 2009-01: Monitor execution times & survey completion status is 
being followed up by MAr, MRe.

2009-07-29: there is a first prototype

2009-10-06: no news (MRe)

2009-12-01: no news

2010-03-23: the progress was reported earlier (see above; MRe) 
let's have another review on the next IOT when we will have 
more OBs executed (MAr)

STATUS: ONGOING

*

AI 2009-11: TSz should find out if the constraints sets could be
carried with the OBs, to the OS and the fits header of the VIRCAM
files. Otherwise it is not easy to propagate these data by
interfaces.

2009-07-29: TSz iterating with R. Schmutzer, but DFI (T.
Bierwirth) will also need to be involved. For surveys, given
the small range of programs it is expected that there are not
too many different OBs, and this might need to be followed in a
different/manual way in the beginning - this could imply a major
change for the tools that cannot be done in the last moment.

2010-03-23: the keywords have been implemented except for the 
moon; there is a ticket with details; some testing done by VDI,
no errors found; keep ongoing, try to complete during my next 
shift end of Mar - early Apr.

STATUS: ONGOING

*

AI 2009-14: GHu to check that the seeing distribution function
in the scheduler for VIRCAM takes into account the finite (0.51")
nominal resolution of the instrument.

2010-03-23: GHu reported that it is not clear if TaToo will be 
used for scheduling time on VISTA; decided to keep this AI open 
until it becomes clear how VISTA time will be scheduled.

STATUS: ONGOING

*

AI 2010-01: TSz the calibration database should be updated with 
new flats and master calibrations and how to do it regularly, 
as no procedure is currently in place.

2010-01-26: WHu should give Thomas Bierwirth a USB disk with 
the updated calibrations before Feb7, 2010. Then on try to 
define a procedure for a regular update of reference frames on 
Paranal

2010-03-23: done in Feb; the frequency of updates should be 
three months, the next one will be in May; SMi will talk to 
DA's to find out how to clean the database, i.e. removing the
old calibrations with a script? Once this is done, we close 
this AI.

STATUS: ONGOING

*

AI 2010-02: TSz: how many standard stars fields should be taken?
Effort in February to take up to 3 fields. Request to implement a
change of jitter pattern by JLe, from 4 to 5 jitter. Try to keep
calibrations plan withing 1 hrs total execution time.

2010-01-26: JLe suggests to discuss issues with PIs, and provide 
feedbacks to TSz, especially in the ZY band calibrations in 
particular.

2010-03-23: MRe had a discussion with P. Lucas (VVV co-PI) about
the frequency of the standards, the feedback is pending, we will
keep this open until we hear from him. VDI points that we will
overcalibrate at the beginning but at some point we won't need
to bother anymore with standards at all because we will have the
entire sky calibrated in the NIR (unless one needs better 
accuracy or in special cases of high extinction regions). A short
discussion about feeding this back to the PIs - at the moment it
is premature (as well as the information about the expected 
extra year necessary to complete the surveys) because we are 
still unsure ourselves.

STATUS: ONGOING

* *

New Action Items from this meeting 2010-03-23:

AI 2010-03: completion rate of the surveys to be compared with 
the new simulation of scheduling which should now include real 
submitted OBs. This comparison should be used to review the 
ranking and decide if it is necessary to revise it for the future. 
MRe to provide completion rate until May 1. GHu+VDI to run a new 
simulation with realistic OB database. Deadline for this AI is 
May IOT.

AI 2010-04: TSz to modify the AO priority/validity

AI 2010-05: JLe to incorporate the EXTNAME in the CASU products

AI 2010-06: TSz+VDI to improve the TIO training, to prepare an
operational manual

AI 2010-07: JEm to fix the SADT

AI 2010-08: VDI to take care of the new IP by May