From j.p.emerson@qmul.ac.uk Mon Apr 14 12:32:25 2003 Date: Tue, 8 Apr 2003 09:49:09 +0100 From: Jim Emerson To: Malcolm Stewart , Mike Irwin , Peredur Williams , Richard McMahon , Andy Lawrence Subject: WFAU VDFS weekly meeting minutes: 4th April 2003 VDFS Mgt team Please read these WFAU meeting minutes and feedback any comments to me. Jim --- -----Original Message----- From: Nigel Hambly [mailto:nch@roe.ac.uk] Sent: 04 April 2003 12:22 To: WFCAM Science Archive Team -- Clive Davenhall; Eckhard Sutorius; Harvey MacGillivray; Ian Bond; Mike Read; Nigel Hambly; Bob Mann Cc: Andrew Lawrence; Peredur Williams; Andy Adamson; Jim Emerson Subject: WFAU WSA weekly meeting minutes: 4th April 2003 Minutes of WFCAM Science Archive meeting: 4 Apr 2003 ----------------------------------------------------- ----------------------------------------------------- Present: NCH, PMW, ETWS, IAB, MAR Apologies: RGM, HMG, AL In attendance: JPE, JMS Actions discharged: ------------------- ACTION: EVERYONE to check their copy of the GANTT against the work descriptions available in the database design and user interface docs, and to advise on any changes to the plan. ACTION: PMW to check out if the Conference Centre is available for the review ACTION: NCH to email AA and get the ball rolling on specifying an agenda for the review. ACTION: PMW to book A-to-Z catering for buffet lunch for 25 for Wed April 16th. ACTION: ETWS to produce 3 electronic figs for overview doc ACTION: AL to produce final version of overview doc by Monday 31st ACTION: PMW to produce next iteration of management/planning doc by close of play Thurs 27th. ACTION: IAB to make one more draft iteration of data flow doc for perusal on Monday 31st. ACTION: NCH, ETWS & AL to talk through finalising the hardware doc 2pm Thurs, and NCH to make the changes. ACTION: IAB to produce figures for user interface doc and insert prior to MAR returning on Wed next. ACTION: NCH to make final issue database design doc - all done and discharged (thanks to all concerned!) Actions partly discharged but continuing: ----------------------------------------- ACTION: NCH to ask JNTD/HME advise on hardware architecture layout. - continuing; thanks for progressing these. Actions carried forward from 27/03/03 meeting: ---------------------------------------------- ACTION: PMW to liaise with AL to make sure that Compute Support are made aware, from the highest "official" level, of our requirements, re. 100 Gbyte/day transfer from CASU, and to impress on them that the 1 Gbit/s FW should be their highest priority. - CONTINUES Specific points and new actions: -------------------------------- Project management: JPE emphasised the importance of the Q2 section of the "build GANTT" in re-establishing credibility with the Grid Oversight Committee; asked about how effort from RGM and ACD was factored in given that their effort is not officially available to the project. PMW responded, saying that the current plan does not include effort from ACD; RGM was included in consultative role as part of his general duties to WFAU. NCH asked JMS if he would be willing to look at the build GANTT from the software point of view, and comment. ACTION: JMS to review software tasks in build GANTT and comment on the plan. PMW asked everyone to review the current "risk assessment register" and communicate with him concerning any additional risks that become apparent over the course of the project work. ACTION: ALL to review risk register and think of any new internal or external risks that should be documented in the risk register. CDR: logistics NCH reported the current status of organisation for the review. Agenda had been agreed between WFAU, AA and Luc Simard (who has been asked to chair the review). Logistically, everything (digital projector; conf centre booked; catering booked; accomm bookings underway) is in place; ACTION: PMW to check that a digital projector has been booked for 15/16 and check the situation as regards duplication of hardcopies of the review documentation. CDR: presentations Much of todays meeting concerned the presentations required for the review. NCH reported that the schedule of presentations and discussions is now agreed between NCH, AA and panel chair (Luc Simard); this has been distributed to everyone. A "dry run" is booked in the conference centre for Friday 11th. JPE suggested it would be a good idea to have an external presence at the dry run to help suggest changes etc; NCH suggested an ATC person would probably be more helpful than another non-WSA member of WFAU. ACTION: NCH to ask if AJV or MFO would have the time to attend the dry run to comment. NCH asked if everyone was happy doing Power-Point presentations; everyone is OK (non-Windows users will use either OpenOffice or StarOffice which has been tested out on Linux laptops and works OK). PMW asked for the slide template text to be switched to blue. JPE suggested the following general points concerning the presentations: i) Put yourself in the panel's shoes: what would you be most worried about? ii) If there are areas of uncertainty then flag them; specify how and by when the uncertainties would be resolved. Some points concerning individual presentations: ICD: JPE suggested that CASU should be consulted over any potentially contentious areas of the presentation. DBD: What is the plan to progress the curation software? (NCH suggested that algorithmically things were well under control, but implementation details were vague). By when does it need to be sorted out? UID: NCH suggested that it might be a good idea for IAB to step in at some appropriate point to illustrate pixel functionality (specifically mosaicing). MAR asked if there were any suggestions as to illustrations/ demonstrations that people though would be good; PMW pointed out that since this was the final presentation it would be good to go out on a high note. ACTION: ALL to think about a "piece de resistance" for the User Interface presentation. Documentation: NCH thanked all concerned for their hard work on the documents; to JPE for reading several drafts and supplying comments; to ETWS and IAB for working hard on figures for all docs. The documents were delivered (electronically) to JAC on the deadline date of 2nd April. Hardware: HME has been consulted over network architecture for WSA hardware; the prefered option is an isolated WSA LAN and internally firewalled machines hooked to JANET via the SRIF connection - this bypasses all-site networking and the site-wide firewall. JNTD has been unwell and had not been consulted over the W2K server design. ACTION: NCH to ask JNTD/HME to review current Hardware design doc and supply thoughts/comments. JPE asked about possible increased network charges if we start transfering large amounts of data over JANET, who may up subscription charges to the University who may in turn pass on the charges to WFAU. This has been flagged as a worry at the CASU end. ACTION: ETWS to consult with HME, MJI at CASU and JANET web pages as to any likely financial implications of WFAU making heavy use of the network Software: Documentation of work to date has again taken priority this week. Miscellaneous: JPE reported that the VLT Survey Telescope pipeline/database developed by the ASTROWISE consortium was now ready and would be tested on ESO2.2m/WFI data within the next week or so. Suggested that NCH (and someone from CASU) should go for a potentially mutually benefitial visit to this facility. Also reported that there would be an ESO meeting in mid-May concerning general survey developments within ESO, and that it may be a good idea for WSA project to have a presence there to interact with other developers. ACTION: NCH to type up and circulate these minutes DONM: 10am, Friday 11th April, NB: CONFERENCE CENTRE (for CDR dry run).