2 April 2004 Observatory meeting room 10.00 - 11:10 Present: STH, JRL, PSB, MJI, DWE, RGM Apologies: WJS Agenda ------ 1. Actions from last meeting 2. Comments on WFAU minutes 3. Report on JAC telecons etc. (inc. WFCAM User Guide, MSB guidelines) 4. Items for Q1 2004 report 5. Work plan for Q2 2004 6. VDFS UK User Requirements Document v0.4 7. Outstanding PDR issues 8. AOB: APM building refurbishment PDR travel plans Minutes ------- 1. Actions from last meeting WJS has sent the current best estimates of the VISTA saturation limits to STH. STH has filled in the gaps in the of photometric standard fields plan and add a few more fields just to the North of VISTA's zenith. However, this still needs to be propagated into the Calibration Plan (by Monday). <<<< DWE suggested that the appropriate declinations for the zeniths of WFCAM and VISTA be marked on the plot. STH said that he would do this.<<<< STH has made no progress regarding the spatial systematics in the UFTI standards data and new test data - ongoing <<<< JRL has reached agreement with Adam and Benoit regarding the WFCAM example FITS headers and files. A link to this has been added to our diary web page (http://www.ast.cam.ac.uk/~wfcam/docs/wfcam_head_eso.ps). MJI no progress on comparison of FIRES project reduced data with ours - ongoing <<<< STH has not calibrated FIRES data using NICMOS or the published FIRES work - ongoing <<<< STH has acquired the missing ISAAC data, but forgot to email its location to JRL (!). STH to email JRL <<<< JRL writing a report on ISAAC reductions is ongoing <<<< MJI JRL example calibration frames to test the ingest procedure have been MJI sent to IAB. ALL no comments on Paul Hirst's User Guide have been received by JRL (understandable considering the preparation for the VISTA DFS PDR). There will be a JAC telecon on Monday evening, so comments by then would be welcomed. Two quick comments that were raised were the lack of a <<<< glossary and a PS version of the User Guide. ALL had read the Data Reduction Specification and the User Requirements Document and provided feedback for the 25th March meeting. ALL had read V0.4 of the VISTA DFS UK User Requirements Document and some comments had been passed onto WJS. This was felt to be an ongoing action since there was a need to discuss this with WJS at the next meeting. <<<< DWE provided a document number for VISTA DFS UK User Requirements Document 2. Comments on WFAU minutes MJI noted that WFAU were still having problems with their RAID array. There was some discussion as to what picture format was best (JPEG, GIF or PNG). 3. Report on JAC telecons etc. (inc. WFCAM User Guide, MSB guidelines) There have been no JAC telecons since the last CASU meeting. The one scheduled for 23rd March was cancelled. The next one will be on Monday evening (5th April). MJI said that the WFCAM User Guide will be raised at this meeting. Also enquires will be made regarding the status of the MSB guidelines. For example, are they on the JAC website somewhere? JAC will also be asked regarding the status of the latest tests at ATC and the possibility of acquiring some more engineering data. 4. Items for Q1 2004 report There has been considerable progress on the VISTA documentation required for the DFS PDR (WP2). Over the last couple of weeks this has occupied a large part of the group's time. This will be finished next week. There had been some progress on the PSF fitting front as well. STH said that in areas where there was a lack of progress, this was mainly due to the dearth of detailed engineering data. The remaining reports need to be sent to STH as soon as possible. <<<< 5. Work plan for Q2 2004 Although some future work plans had been sent to STH the detail of the Q2 deliverables still needs to be worked out. MJI and STH will go over the GANTT charts etc. and see what needs to be done for Q2. This has to be ready by 2:30 Monday (5th April), when the next VDMT telecon is to be held. <<<< 6. VDFS UK User Requirements Document v0.4 It was agreed that more feedback needs to be given to WJS regarding the VDFS UK User Requirements Document. In order to do this we will arrange the next CASU meeting so that WJS can attend. Discussion of the document will be the main agenda item. 7. Outstanding PDR issues There was a general discussion regarding the overview of the VISTA project. Many people were working on the details of the project, but not much was being done to look at the project as a whole. It was felt that VDUC will be very useful in filling in this gap. MJI reported that he had met with Tim Naylor (VDUC chair) and they agreed that VDUC should meet as soon as possible. It was noted that many things have been raised while preparing for this PDR that have not been picked up at the previous reviews. PSB said that the three documents were now only being sent out for group review as PDF files, so that the problem of multiple copies of the same document would not arise again. This had wasted a lot of time over the last week or so. He also reported that he has managed to get digital signatures to work. 8. AOB: APM building refurbishment MJI said that the APM building refurbishment is looking on track. The plates and their associated racking have gone into storage (the cow shed at Laundry Farm). The APM itself is due to be removed in May. The planning permission is due to be done by the end of April, but MJI didn't have any further information about this. He said that he would have a word with Paul Aslin to check up on this. <<<< PDR travel plans The PDR is scheduled for 13th May. It was decided that PSB, JRL, MJI and STH should go up the night before and stay for at least two nights. There would thus be no time pressure on the PDR to finish early, so that all that needed to be discussed could be covered. It would also provide an opportunity to socialize with ESO staff in the evening in order to establish a good working relationship. Continuing Actions ------------------ STH propagated new standards into the Calibration Plan (by Monday) STH finish looking at the spatial systematics in the UFTI standards data and new test data MJI compare FIRES project reduced data with ours STH email location of missing ISAAC data to JRL STH calibrate FIRES data using NICMOS or the published FIRES work JRL finish report on ISAAC reductions MJI ALL any comments on Paul Hirst's User Guide to be sent to JRL by Monday evening (next telecon) ALL read V0.4 of the VISTA DFS UK User Requirements Document (again) and provide comments for the next CASU meeting New Actions ----------- STH add declination lines appropriate for WFCAM and VISTA zeniths to the calibration standards plot in the Calibration Plan ALL send in remaining Q1 reports to STH as soon as possible MJI work out remaining Q2 deliverables STH MJI ask Paul Aslin regarding progress with APM planning permissions