3rd April 2003 MJI, JRL, STH, PSB, DWE Agenda ------ 1) Welcome to PSB 2) Actions from previous minutes 3) Report on Data Centre meeting on 21st March - our roadmap 4) Report on AGOC meeting on 28th March 5) Regularity of meetings and external reporting 6) Naming of Group 7) Redesign of wfcam Web Page - more VDFS visiblity, password protected ? 8) Updating spreadsheets, gantt charts etc... 9) AOB Minutes ------- 1) Welcome to PSB A meeting between JPE, PSB, JMS, SMB, MJI and JRL is urgently needed to decide what exactly Pete's role is in the ESO VISTA VDFS and what and when the ESO deliverables will be. The urgency arises due to aligning the PDR (July 2003) and FDR (November 2003) for the pipeline software deliverables with the rest of VISTA ie, the telescope, enclosure and camera. <<<< 2) Actions from previous minutes All the actions from the previous meeting (030325) had been carried out. 3) Report on Data Centre meeting on 21st March - our roadmap Jim said that the main point about the meeting was that it was a "bonding session". An introduction was given by each group to inform the others of what they were up to. The ALMA talk was interesting - they will have a much larger data rate than us. There was good feedback from Jim's talks where he described CASU's involvement in WFCAM, VISTA, AstroGrid and GAIA. Many of talks were positioning the groups, including CASU, for future involvement in various projects. 4) Report on AGOC meeting on 28th March The presentations at this meeting appeared to be well received. As a result of preparing for this we now have in place up to date work package spreadsheets, gantt charts, provisional risk analysis and a breakdown of task/deliverables on a quarterly basis. We've aligned with WFAU on this and are defining V1 of the pipeline work for delivery during the current calendar year; V2 for 1994 and V3 (unfunded as of yet) for 1995. [Prior to making overviews of these available on the web page the Gantt charts need properly exporting into external format]. <<<< 5) Regularity of meetings and external reporting A quarterly review cycle of work package tasks and deliverables has been agreed. JPE reports to (PPARC's) VISTA Project Board (VPB) monthly. WFAU have a weekly meeting with minutes on the web. JPE bases his report on these and suggested we adopt a similar timeframe. It was felt that fortnightly would be more reasonable considering that some members of the group have other committments. AGOC meets roughly every 6 months which meshes well with a quarterly review cycle. Mike was asked to contact JPE to suggest that it would be beneficial for us to see, and comment on, the relevant parts of these reports before submission to the VISTA board. <<<< In order to facilitate the organizing of these meetings the group was encouraged to fill in their .away files more reliably and regularly (and in advance!). <<<< 6) Naming of Group PPARC landed us with the name CASU and since WFAP is now disbanded it was felt timely to disband our name and come up with a new one. Simon will circulate the currently accumulated sugestions - prize of bottle of wine for "best" ie. most agreed on (and printable) suggestion. The timescale for this should preferably be by the next meeting. <<<< Mike to check that there are no other repercussions of a name change <<<< 7) Redesign of wfcam Web Page - more VDFS visibility, password protected ? Mike raised the issue of a simplifying redesign of the web pages . <<<< It was suggested that the diary be moved to a seperate page so that the front page is kept short and is used as a portal essentially replacing the current side bar. A public version of these meetings minutes will be made web accessible. 8) Updating spreadsheets, gantt charts etc... There was a general discussion about the work package documents etc. We should all look at these documents and confirm that they are OK. <<<< The risks assessment was explained a bit more. The biggest worries highlighted from this document were reprocessing and data transfer. The document contains the contingency actions. The transfer of data was further discussed: tapes or IDE discs - if latter would we keep them as backup or do they get recycled to Hawaii? What backup would we have? ESO requires a copy of the raw data (see diary web page). How would this be done? Some of this may be sorted out in mid-April by JAC and MJI/JRL at the CDR meeting in Edinburgh. <<<< 9) AOB Filling in the .away page - noted above. It was pointed out that the internal subdirectory's protection had taken a change for the worse. It should be changed back. <<<< Actions ------- PSB liaise with JMS and JPE to arrange meeting before end of April to work on ESO deliverables... DWE restore internal directory protections STH make sure that the Gantt chart can be made into a Postscript file and place overviews of it and the other project plans on the web page when they have been signed off by the group All fill in .away files reliably and in advance of absence MJI suggest to JPE that CASU sees draft of relevant part of JPE's monthly report to VISTA Executive Board STH distribute a sanitized email with suggestions for our new group name along with a call for more suggestions MJI check that there are no other repercussions of a name change DWE redesign the web pages move "side bar to top" move diary to seperate page move internal to hang off public_html and make it password protected. memove the password protection off the main structure rename *.html to *.shtml and redirect use the words VDFS and VISTA as often as possible All look at latest project documents and confirm that the assigned tasks and timescales are OK MJI progress the data transfer discussion and attempt to reach agreement, JRL on at least a draft plan, with JAC, by end of CDR on 16th April